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Workers’ Compensation & Disability Penalty Resolution Services

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Case Review & Compliance Assessment Conduct a comprehensive review of all Workers’ Compensation Board (WCB) and State Disability accounts.

  • Identify outstanding penalties, levies, and judgments.

  • Verify accuracy of assessments and determine eligibility for abatement or reduction.

  • Review historical filings, coverage periods, and audit results.

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Deliverables:

  • Compliance report summarizing liabilities, errors, and abatement opportunities.

  • Action plan outlining timelines for resolution.

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Employer Registration & Coverage Correction

  • Investigate past registration errors, missing filings, or misclassified entities.

  • File retroactive registrations or corrections with the appropriate state agencies (e.g., NYS WCB, Department of Labor).

  • Coordinate with insurance carriers to re-establish or verify coverage.

  • Prepare and submit Certificates of Insurance (C-105, DB-120, U-26, etc.) to validate compliance.

  • Goal: Ensure that the employer’s record reflects active, compliant coverage, which is often required before penalties can be lifted or reduced.

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Preventive Compliance & Monitoring

  • Establish internal compliance tracking systems for Workers’ Compensation and Disability filings.

  • Schedule automatic reminders for renewals and audits.

  • Provide ongoing advisory to avoid future penalties.

  • Conduct periodic compliance reviews and risk assessments.

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Penalty Abatement & Reduction Requests

  • Draft and submit formal abatement petitions for unjust or excessive penalties.

  • Prepare supporting documentation (proof of coverage, payroll records, correspondence, financial hardship letters).

  • Reference applicable State Workers’ Compensation and Disability laws and administrative codes.

  • Negotiate with compliance officers for penalty reduction, dismissal, or waiver based on reasonable cause or first-time noncompliance.

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Common Penalties Addressed:

  • Failure to maintain coverage.

  • Late or missing payroll reports.

  • Misclassification of employees.

  • Non-response to audit or notice.

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Settlement Negotiation & Payment Arrangements

  • Initiate settlement discussions with state agencies or collection units.

  • Secure installment payment agreements or compromise settlements based on verified financial data.

  • Prepare financial disclosure statements and hardship affidavits when required.

  • Track all payments and ensure levy or judgment releases upon full satisfaction.

  • Outcome: Reduced or settled balance, cleared state record, and restored compliance status.

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Audit Assistance & Documentation Reconciliation

  • Represent clients during Workers’ Compensation or Disability audits.

  • Review auditor findings for errors or overstatements.

  • Compile missing records (payroll journals, general ledger, subcontractor agreements).

  • Submit corrected audit reports to minimize assessed liabilities.

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Also includes:

  • Preparing client response letters to audit notices.

  • Tracking re-audit requests and final determinations.

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Levy, Lien, and Judgment Resolution

  • Contact relevant agencies (e.g., NYS Department of Labor, WCB Compliance Bureau, or State Treasury) to confirm levy amounts and case status.

  • Prepare and submit release requests after settlements or payments.

  • Coordinate with bank, payroll provider, or tax authorities to stop wage garnishments and account levies.

  • Obtain an official Certificate of Satisfaction or Judgment Release.

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Legal & Administrative Representation

  • Act as liaison with the Workers’ Compensation Board, State Disability Bureau, and Collection Enforcement Units.

  • Respond to notices of violation, judgment, or compliance demand.

  • Prepare formal correspondence and appeal submissions on behalf of the client.

  • Coordinate with attorneys (if necessary) for hearing representation.

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Supporting Documentation & Client Deliverables

Each client receives:

  • A Penalty Resolution Summary Report showing before-and-after liability.

  • Copies of all submitted forms, correspondence, and settlement agreements.

  • Proof of levy/judgment release and reinstatement of compliance status.

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